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Administrative Assistant Office Manager

Company: Milestones Church
Location: Spartanburg
Posted on: November 17, 2021

Job Description:

Milestones Church in Spartanburg, SC is searching for an experienced Office Manager/Administrative Assistant. We are a small staff and a great team! This is a part-time position.Days and Hours: 28 hours per week; 8:30 am - 3:30 pm (somewhat flexible); Monday Thursday
Pay is commensurate with experience ($12-$17/hr) You will LOVE this job if you:
-- Love Jesus and have a personal relationship with Him-- Love serving and helping people-- Love all things computer/tech-related and have been told that you are good at it!-- Love to be creative and enjoy designing graphics-- Enjoy multi-tasking and helping others-- You are good at problem-solving and enjoy a challenge and learning new things-- You feel accomplished when you've checked off your list of things to do-- You have experience and enjoy posting to social media (Facebook and Instagram mainly)-- You like variety throughout your day and are flexible with changing priorities-- You are easy-going, get along great with all personalities, and have a good sense of humor
You will NOT LIKE this job if you:
-- Don't enjoy or have a passion to serve others-- You want a predictable workday without interruptions-- You don't like being given tasks outside of your "job description"-- Working on the computer for 80% of your day makes you cringe-- Don't enjoy collaborating and working in a team environment
IMPORTANT SOFT SKILLS REQUIRED TO BE SUCCESSFUL IN THIS ROLE-- Ability to anticipate needs-- Able to work well independently-- Great time management skills-- Excellent attention to detail-- Ability to prioritize and problem solve-- Resourcefulness-- Able to use discretion-- Quick learner IMPORTANT HARD SKILLS REQUIRED

  • Minimum 2 years administrative experience
  • Strong computer skills
  • Proficient using Office 365; MS Word, Excel, Outlook (you may be asked to take a proficiency test)
  • Some graphic design experience using Adobe Photoshop or other design software (ex. Canva)
  • Experience using MAC OS
    JOB DUTIES (not all-inclusive)
    • Prepare and type correspondence, including communication to members, ministry leaders, pastors, and vendors. Communicate clearly using good grammar and punctuation.
    • Attend weekly Monday morning staff meetings, record minutes, update agenda, assigning action items to staff members
    • Answer phone and email correspondence. Provide information about the church. Return messages and provide members with information as needed.
    • Assist the Senior Pastor with administrative needs.
    • Assist ministry leaders with printing and computer-related issues
    • Helps maintain employment records, benefits, and send payroll information to our bookkeeper
    • Coordinate and communicate with all vendors-- Work with our IT company to keep office computers running well and working properly-- Maintain office equipment: copier/scanner, folding machine, paper cutter-- Schedule all maintenance requests for plumbing/roofing/signage, etc.
      • Distribute mail and scan/email invoices to our bookkeeper
      • Maintain cloud-based Church Management Software, BREEZE
      • Enter weekly contributions into Breeze and print/mail annual giving statements
      • Update website weekly with graphics and pertinent information, using Clover Sites
      • Schedule and post updates to social media (Facebook and Instagram) using Hootesuite
      • Design and print the weekly Worship Guide
      • Coordinate weekly message outline with the pastor to be printed and create screens each Sunday using ProPresenter software
      • Update screen announcements, design graphics, and include all relevant information for each
      • Coordinate with other ministry staff to design and create promotional material for Bible Studies, conferences, special events, etc.
      • Maintain and update the master church calendar
      • Prepare, format, and email monthly newsletter. Gather needed information from all staff members for each edition of newsletter
      • Coordinate special projects when needed throughout the year BONUS IF YOU HAVE
        • Experience working in a church environment
        • Experience using MAC
        • Basic computer hardware/networking/IT knowledge
        • Experience using church software such as Breeze, ProPresenter, Clover Websites, & Planning Center HOW TO APPLY---Please include a cover letter telling us a little about yourself and why you are a good fit for this position. Be sure to include your resume and references. Please email this information to . Resumes without a cover letter will not be considered.

Keywords: Milestones Church, Spartanburg , Administrative Assistant Office Manager, Executive , Spartanburg, South Carolina

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