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Grants Manager

Company: City of Spartanburg, SC
Location: Spartanburg
Posted on: September 18, 2023

Job Description:

Salary: $75,000.00 - $93,179.00 Annually

Location : Spartanburg, SC

Job Type: Full-time

Job Number: 091123

Department: City Manager Office

Opening Date: 09/11/2023

Closing Date: 9/25/2023 11:59 PM Eastern


The City of Spartanburg is seeking a Grants Manager under the direction of the Assistant City Manager. The purpose of the position is to research and develop potential grant funding opportunities for the City and oversee the administration of all grant funds in support of the various departments within the City. Under limited supervision, this position is responsible for a variety of activities related to the identification, acquisition and management of federal, state and other grants available; both active and inactive. Oversees any grant services or activities performed by a third-party contractor and assists with the implementation of grant programs for the City. The candidate should be resourceful, detail-oriented, and a collaborative team member with excellent writing skills.

Examples of Duties

Conducts research of available federal, state, county, corporate and private foundation grants for all City departments. Disseminates grant information to appropriate departments regarding availability of funds to assess their interest.

Develops and composes grant proposals to obtain available government and private funding from various programs and projects. Obtains assistance of outside consultants procured by the City to prepare more technical or complicated grants.

Prepares Ordinance, Resolutions, agendas, agreements and other grant-related documents as necessary.

Provides oversight for the City's grant programs

Ensures compliance with all applicable federal and state accounting and financial reporting requirement.

Develops policies/procedures/systems for the effective administration of grants to ensure compliance and effective internal controls.

Negotiates terms and conditions of awards and sub-awards which may also include changes in scope or requests time extensions from funding sources in order to obtain contract amendments reflecting changes. Communicates with department heads who are responsible for implementing projects to determine need for extensions and/or amendments.

Monitors grant budgets and appropriations, produces reports as needed. Monitors grant expenditures for allowability; monitors grant revenue and coordinate/prepares draw down of funds for approval and submittal. Work with Finance staff and procurement office for the reconciliation of grants.

Interfaces with City Consultants, Advisory Boards, Department Heads and general public as needed.

Liaisons with Federal, State and Local Grant Contract Managers and representatives of funding agencies.

Directs the establishment and maintenance of a resource library on available grants and completed grant applications.

Maintains tracking of grant status for auditing/budgeting and information for statistical reports.

Collects data from departments to package and submit reimbursement requests from funding sources.

Maintain grant compliance and reporting, including outcome measurement and grant budgets, ensuring high standards for timeliness and completeness.

Engage program managers in grant planning and reporting.

Assist in development of presentations for various stakeholders.

Coordinates grant programs; prepares, refines and submits applications in accordance with applicable grant program requirements.

Reviews available literature and searches for possible grant funding opportunities for all departments and for a full-service municipality.

Receives grant proposals as submitted for special project funding; works closely with department head during the development, application and reporting phases of each grant project; assists department personnel in writing periodic reports to comply with grant requirements.

Administers funded grant programs and project development.

Prepares various records, reports, forms, correspondence and other documents with proper format, punctual, and spelling and grammar, using all parts of speech.

Performs other related job duties as assigned.

Typical Qualifications

Required Knowledge, Skills, and Abilities:

Exceptionally persuasive writing skills, including ability to convey complex information to a diverse audience.

Superior editing skills.

Excellent analytical skills.

Ability to write compelling proposals and progress reports.

Strong administrative skills and self-motivated to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner.

Ability to work collaboratively with team members in a fast-paced work environment.

Intermediate to expert skills in Microsoft Office suite of applications including, but not limited to, Outlook, PowerPoint, SharePoint, Word, and Teams.

Familiarity with grant databases and grant management tools preferred.

Knowledge of state, local, federal, county, corporate and foundation grant procedures and audit and compliance requirements.

Able to obtain knowledge of the requirements, policies and procedures of various departments. Knowledge of availability of grants and how to research and monitor grant opportunities.

Proven track record in obtaining and monitoring compliance of grants.

Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays or unexpected events.

Skill in working independently and following through with assignments with minimal direction.

Education and Experience:

Bachelor's degree in a related field.

Minimum of three (3) years of experience in fundraising, grant writing, and grant management.

Supplemental Information


Salary depends on qualifications. Range is as follows:

Min: $75,000 Max: $93,179

The City of Spartanburg provides a very competitive benefits package to include, Medical, Dental, Vision, Disability, Life benefits are through the SC State Health Plan and access to free onsite health clinic. Retirement through the SC State Retirement System (Employee contributes 9% and the City contributes 18.56% / PORS: police/fire employees contribute 9.75% and City contributes 21.24%)

City also offers 11 Paid Holidays; Paid Time Off (3 - weeks per year) and Longevity Leave based on years of service.

Keywords: City of Spartanburg, SC, Spartanburg , Grants Manager, Executive , Spartanburg, South Carolina

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