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Administrative Assistant- Drayton Mills Lofts

Company: Rivergate KW Management LLC
Location: Spartanburg
Posted on: June 6, 2021

Job Description:

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

  • Answer phone calls, take messages, and forward them to the appropriate person when necessary.
  • Post invoices
  • Provides callers with information such as company address, directions to the property location, property fax numbers, website, and other related information.
  • Check e-mail and reply to messages.
  • Type, make copies, send, and receive faxes.
  • Assist residents in their concerns and complaints.
  • Process maintenance requests from residents.
  • Assist in preparing correspondence that needs to be mailed and/or faxed.
  • Retrieve records as needed.
  • File tenants information, documents, and correspondence.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Provide new tenants with the following: Tenant form, Parking Pledge form, Gate Key form, and Vehicle Information form.
  • Collect payments of gate keys handed to residents. Refund payments when gate keys are returned.
  • Collect and make copies of residents Home Office Association monthly payments. Give residents receipts. Mail original payments to Assessments in Corporate Office.
  • Stamp vendors invoices, make copies, and file them. Send original invoices to Accounts Payable in Corporate Office.
  • Update and maintain filing system.
  • Place orders and/or request services from property vendors.
  • Assist in payroll.
  • Distribute incoming mail and/or open it when necessary.
  • Run errands, such as going to the Post Office.
  • Perform other tasks and/or clerical duties as requested.

Job Requirements

  • At least High School Diploma or equivalent. Previous experience with computers and software used in an office environment.
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

Keywords: Rivergate KW Management LLC, Spartanburg , Administrative Assistant- Drayton Mills Lofts, Other , Spartanburg, South Carolina

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