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Accounts Payable Associate

Company: Advance America
Location: Spartanburg
Posted on: May 16, 2019

Job Description:

OverviewThis position reports to the Accounting Manager and is responsible for assisting in meeting the accounts payable processing deadlines and to work with the vendors reconciling accounts. Provide other administrative support in the accounts payable department. Performs other duties as assigned.ResponsibilitiesSupport



  • Promote team environment and meet department goals.
  • Communicate issues, status, accomplishments to the manager or team lead.
  • Provide information to management to assist in decision making.
  • Support the field and other departments

    Influence



    • Communicate necessary information, policies, and procedures with other departments to ensure the accuracy of the data

      Manage



      • Process invoices and check requests in a timely and accurate manner including mapping new vendors in ABBYY, keying invoices on templates or into the financial system for payment.
      • Research and process all invoices delivered to the APUSER inbox and research all items that are showing as exceptions in "Recycle"
      • Obtain approval on all vendor invoices with the exception of utilities unless they exceed the pre-determined threshold this also includes basic/long distance telephone.
      • Research and reconcile all credits or past due amounts from vendor invoices or statements as received.
      • Assist with monthly close.
      • Mail checks as required.
      • Image & index all non-utility invoices.
      • Communicate with internal/external customers regarding vendor payments and other issues.
      • Process mail (open, sort & distribute)
      • Create journal entries as needed.

        Maintain



        • Update and maintain contract module for appropriate payments to vendors.
        • Monthly accruals and research
        • Assist with other projects as assigned by manager.
        • Adhere to all points of the creed.


          QualificationsEquivalent Education Level Required: High School diploma required-some college preferred

          Experience Required: 2-3 years of experience with automated accounts payable systems.

          Knowledge Required: Excellent written and verbal communication skills as would be needed to communicate in person, by phone, and through email; adaptability and flexibility to changing environment; and comfortable working in a dynamic, high volume, fast-paced environment. Ability to read, write, evaluate, and apply information. Ability to interact professionally and exhibit appropriate social skills. Ability to understand and ensure compliance with policies, procedures, and laws governing our industry/business and products. Ability to develop and maintain business relationships. Good computer skills; good attention to detail; ability to enter high volumes of data into the computer; good business judgement.

          Physical Requirements: Sitting for long periods of time; standing occasionally; walking; bending; squatting; kneeling; pushing/pulling; reaching; twisting; frequent lifting of less than 10 lbs., occasional lifting of up to 20 lbs.; driving and having access during the workday to an insured and reliable transportation; typing; data entry; grasping; transferring items between hands and/or to another person or receptacle; use of office equipment to include computers; ability to travel to, be physically present at, and complete the physical requirements of the position at any assigned location].

          Travel: No Travel

          Attire: Professional attire (as required by company standards).

          Other: Must be eligible to work in the USA and able to pass a background check.

Keywords: Advance America, Spartanburg , Accounts Payable Associate, Other , Spartanburg, South Carolina

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